Healthy Kids helps to ensure that children enrolled in family day care homes receive well balanced, nutritious meals. The Child Adult Care Food Program provides cash reimbursement to eligible family day care providers. Participation and all benefits are absolutely free.
It has been proven that children who receive good quality, nutritious meals from birth through school age begin school with a distinct advantage over those children who have not had such meals available. Children learn faster, retain the information longer and have fewer behavioral problems. Healthy Kids has been an Alabama sponsor of the Child Adult Care Food Program since 1997.
Providers can participate by either recording their meals and snack on paper or online through the Minute Menu system.
Using the Minute Menu system you can quickly and easily record food program information and submit claims via the Internet .
On-line claiming is free, using Minute Menu WebKids. Using Internet Explorer, you can log into our secure WebHX web site and record everything the food program requires.
With Minute Menu, you can easily:
• Record Meals
• Enroll children
• Note school holidays, child sick days, etc.
• Pre-plan menus
• Record Daily Child In/Out Times
• Find out how much you will be paid
• Eliminate claim errors.
An enhanced version of this software is also available to you by paying an annual fee to Minute Menu. Click the following links for more information:
WebKids Startup Guide English
WebKids Startup Guide Spanish
Frequently Asked Questions
Question: Why should I enroll with the Food Program?
Answer: Participating with the Food Program is a win-win situation.
• “Kids Win” because they’re eating nutritious meals and snacks in a safe, healthy environment.
• “You Win” by receiving cash reimbursements for serving nutritious meals and snacks to the children in your care. You also receive nutrition education and program training to help you offer a quality day care program.
Question: Can I be reimbursed for meals/snacks served on a picnic/field trip?
Answer: Yes. Meals served to children on provider-supervised field trips/picnics may be reimbursed. You must call the office before you go for “pre-approval”. You and the office must document the following:
• Date of field trip/picnic
• Field trip/picnic destination
• Meal served (Breakfast, am snack, lunch, pm snack, dinner, ev. snack)
• Meal components
• How you will keep cold foods cold and hot foods hot
• How you will ensure proper hand washing
Question: If a cold lunch is packed and sent with children for lunch at school, may I claim it for reimbursement?
Answer: No. Meals must be served at the approved site (provider home) as part of the day care program. “Pre-approved” field trips/picnics are the only exception. Meals given to children to take to school or home are not reimbursable.
Question: Can we ever serve ice cream, chips, etc?
Answer: Non-creditable foods may be served as extra or “other” foods only after the required foods are served. Do not serve as a “reward” for eating other foods.
Question: What about birthday treats brought by parents?
Answer: Meals claimed for reimbursement must meet meal pattern requirements and the provider must supply at least one component to claim the meal. “Other” foods may be served, but not in place of required components. Birthday treats that do not meet any part of the required meal pattern should be served after the meal to help eliminate plate waste and provide examples of good eating habits that are desirable for children to develop.
Question: Can I serve water as the beverage at snack time?
Answer: Yes, water can be offered as a beverage if the snack contains the required two food groups. Throughout the day, including at meal times, water should be made available to children to drink upon their request.
Question: When I serve cereal for breakfast does milk on the cereal count?
Answer: Milk is important for children’s growth and development. You can count milk on the cereal if the correct amount is served.
Question: How often can I serve dessert items such as “breakfast bars”, cookies, etc?
Answer: Foods high in sugar should be served no more than two times a week.
Question: Must a young infant eat at only specified meal times?
Answer: The meal pattern for infants states breakfast, lunch, dinner and snack, but that is only a guideline. Young babies may need to eat every 2 to 4 hours. Older babies may also need to eat more frequently than the specified times. When babies are hungry, feed them and record the meal that is close to your times on the FDCH Application.
Question: I claim using Minute Menu WebKids and need to change some information on the child enrollment form. How do I make changes?
Answer: Log onto Minute Menu WebKids. Click on “List Children” icon OR click “Children” on the tool bar, then “Manage Children”. “Manage Child Information” screen will come up. In the upper right hand side of the screen, “select child”. A screen with the child’s information will appear. The lower left hand of the screen, click “Print”. Once you have printed the enrollment, write in all changes, have a parent initial the changes and sign the enrollment. Fax, email, or mail a copy of the enrollment to the office and AFC staff will make the changes.
Question: When should I send in child enrollment forms?
Answer: New child enrollment forms should be submitted to the office as soon as possible so they can be entered/approved by AFC staff. Forms should be in the office no later than the 2ndworking day of the month or the children may be disallowed on your claim. Enrollment forms with changes should be submitted immediately. Remember these forms must be signed by a parent.
Question: If I take time off and leave children in care with a substitute, may I still claim meals for reimbursement?
Answer: Yes, if the following guidelines are met:
• Care and meals are provided in your home.
• Providers with a License or Residential Certificate must have the substitute “cleared” through the Utah Department of Health Child Care Licensing.
Relative Care and Alternate Care Providers substitutes must have BCI clearance and listed with AFC.
• Substitutes must be trained on Food Program rules and regulations
• A provider can leave a substitute with day care children no more than 20% of the time.
Question: If I take time off and leave the children in care at someone else’s home, may I claim reimbursement if I furnish the food?
Answer: No. All meals claimed for reimbursement must be prepared and served in your home, unless it is a “pre-approved” field trip/picnic.
Question: What happens if I don’t have my paper work up to date when my monitor comes for a review?
Answer: Unfortunately, if you haven’t kept your paper work up to date or entered you claim on-line, we are required by regulation to disallow those days that are not complete. Sign-in out sheets with a parent signature must also be maintained daily.
Question: When will I receive my Food Program reimbursement?
Answer: You will receive your reimbursement by direct deposit or paper check.
Reimbursement for claims received in the office by the 2nd working day of the month will be mailed or deposited to your account approximately between the 15th and 20th of the month
US Department of Agriculture child and adult care
National Agricultural Library Food & Nutrition Information Center
North Carolina Department of Agriculture KID’S Page
The (CACFP) Sponsor’s Organization (TSA)
USDA Child Nutrition Information
• USDA Team Nutrition – Healthy Meals Resource System
Healthy meals resource system.
• USDA Food & Nutrition Information Center
Provides credible, accurate, and practical resources for nutrition
Choosemyplate.gov replaces the “Food Pyramid”
Fun Food Ideas
• Color Me Healthy
Recipes, Songs/Lyrics, Parent resources
• Kraft Foods
Resource for recipes and ideas
• Campbell Kitchen
Resource for recipes and ideas
• Dole 5 a day
Resource for recipes and ideas
Other Helpful Links
• Minute Menu for Kids
Web based claiming system that allow providers to do their paperwork online
• Redleaf National Institute
Business resources for Family Child Care Providers
• American Dietetic Association
Food and nutrition information
• Center for Disease Control and Prevention
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD).
USDA is an equal opportunity provider and employer.